Tips for Company-Owned Promotional Conference Bags

Tips for Company-Owned Promotional Conference Bags

Many companies enjoy the luxury of knowing that their employees are advertising for the company when traveling. How? Three words: Promotional conference bags. However, although promotional conference bags are great at promoting your product or service, they can be quite pricey. If you're trying to save money, you may want to consider company-owned promotional conference bags instead or purchasing them for specific employees. If you do this, make sure to follow these tips for smooth sailing regarding your stock of bag:

• Keep the promotional conference bags in a place that can be accessed by everyone who will use them. You office, for example, might not be the best idea. If you aren't there to unlock the door and someone needs a bag, they'll have to go without one!


• Make sure that everyone in the office is aware of this resource, as well as knows where the bags are located. Even employees who rarely travel should know where the promotional conference bags are kept. You never know when they may come in useful for someone.


• Have a policy for signing out the bags, and make sure that everyone understands that policy. If there are ten people in your office who use the promotional conference bags, but only five bags, they may change hands often. The sign out sheet should include the person's name, the dates of the trip, and the day the bag was returned. That way, if all of the bags are gone, and Bill needs one, he can look at the list and see that Sam just returned from a trip today and there will be a bag in his office waiting to be cleaned out and returned.


• Also have a policy for lost or missing bags. If you've spend a lot of money on a bag and one of your employees loses it, who will be responsible for purchasing a replacement?


• Make sure that employees clean out the bags after use. Check all of the pockets to make sure that no person items were left behind and throw away any trash.


• Routinely check the promotional conference bags yourself to make sure they are not in disrepair. Ask your employees to report to you any tears, holes, etc they find in the bags. Try to replace the bags on a rotating schedule to better fit them into your budget.


• Talk to your employees about what they want in a bag before you order. In fact, it's a great idea to print pictures and specifications about 3-5 bags in your price range and allow employees to vote. Color, shape, style, material, number of pockets, strap/handle, and size all make a huge difference.


• Remind your employees often about the promotional conference bags so that they are actually used. You may consider even making it company policy to carry them on trips, rather than a personal brief case or bag.

After about 6 months, reevaluate your need for promotional conference bags. Are there enough? Are people remembering to use them? Is their storage location practical? Sharing items as a company can be difficult, but in the case of promotional conference bags, it can save you a lot of money.

If you require additional information on conference bags or business promotional items, promotional gifts and promotional products then check out the leading expert suppliers online where you can make massive savings.

We at YesGifts.co.uk are happy to help you with your promotional products requirements. Our Promotional Team is extremely qualified and can provide you with the committed expert service you would look forward to from a major company. Call us on 0870 933 0085.